Coordinator, Legal Services, Public Information

Posted: 08/04/2019

 The Coordinator, Legal Services, Public Information reports directly to the Deputy Counsel.  This position is responsible for the management of Capital Metro’s Public Information Act program and a range of legal, executive, and administrative duties to facilitate day-to-day departmental activities in the Legal Department.  This position supports the Deputy Counsel and other legal department staff, responds to public information requests, and other legal matters. This position requires a high degree of accuracy, planning, minimal supervision and the ability to maintain confidentiality.

PRIMARY RESPONSIBILITIES:

  • Serve as statutory Public Information Coordinator. Manage administration of the Texas Public Information Act: Gather and evaluate information responsive to requests under the Public Information Act. Delegate and assist staff with deadlines in compliance with the Act. Interpret the legal requirements of the Act for staff and the public. Communicate with the public and interact with the Attorney General’s Office.  Draft responses to requests made under the Act and requests for Attorney General Opinions. Review and redact information according to the Act.
  • Research and analyze statutes, case laws, administrative records and general legal documents. Track, review and respond to subpoenas, legislative histories, petitions, and Attorney General’s opinions. 
  • Perform complex legal support tasks including preparation of trial notebooks, maintain legal files, track litigation cases/open records requests. Determine proper handling of subpoenas, lawsuits, and other high priority legal documents, maintain paper and electronic filing systems for department staff, including proper documentation and record retention of all Public Information Act related documents. 
  • Draft and respond to correspondence, reports, forms, and other paperwork.  Proof documents, get required signatures, and distribute accordingly.  Maintain files of a business, legal, and/or confidential nature.  Maintain calendars and schedules for staff.  Schedule and coordinate training and meetings. 
  • Perform internal/external administrative support duties. Interact and communicate with customers, employees, members of the board of directors, contractors, state/local agencies, court personnel, outside counsel, and elected officials. 
  • Ensure accuracy in records maintained on Document Management/Records Management Software system. Evaluate and make recommendations in support of departmental and agency needs.
  • Serve as backup to the Department Records Coordinator (DRC) and keep records of documents that are archived, retrieved and returned, oversee retention and destruction of records according to company policy and program. 
  • Support Capital Metro’ safety culture by following safety and security policies, considering safety in every action and reporting safety and security concerns.
  • Perform other duties as required and/or assigned.  

 

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in Public Administration, Paralegal Studies, Business Administration, Business Management or related field. Related experience may substitute for educational requirements on a year for year basis up to four (4) years.
  • Five (5) years experience in legal or administrative support, preferably in the transit industry, involving one or more of the following: administering or monitoring contracts, organizing complex filing systems and records management.
  • Three (3) years experience with paralegal responsibilities preferred.
  • One (1) year experience managing and responding to open records requests under the Texas Public Information Act or comparable law preferred.
  • One (1) year experience using Microsoft Word, Excel spreadsheets, PowerPoint, and other software packages in a Windows environment. Experience using electronic mail and calendar systems, and the Internet.


KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge and experience in interpreting statutes, regulations and legal documents, including but not limited to the Texas Public Information Act or comparable law.
  • Working knowledge of research methods and techniques; of law office administrative procedures and practices including preparation and use of administrative and legal documents and legal deadlines.
  • Excellent written and oral communication, organizational, administrative, and interpersonal skills.
  • Detail-oriented, flexible, ability to handle multiple priorities and work independently with a minimum of direction.
  • High level of confidentiality and tact.
  • High degree of accuracy, discretion, planning, and ability to maintain confidentiality.
  • Skill in effectively compiling, filing, retrieving, maintaining, researching, coordinating, and organizing information.
  • Skill in the use of personal computers and office software packages in a Windows environment including Word processing, spreadsheet applications, and electronic mail and calendar systems.
  • Skill in composing correspondence, preparing routine legal documents, reports, and forms.

CAPITAL METRO IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER.

PAY RANGE:  $23.60 - $29.50 HOURLY